Office Administrator

We are seeking an experienced and proactive Office Administrator to join our dynamic team. As an Office Administrator, you will play a crucial role in ensuring the smooth functioning of our office operations and providing exceptional support to our employees, visitors, and vendors.

Responsibilities

• Respond to and direct incoming phone calls, emails, and correspondence.
• Handle visitors, vendors and employees and offer them any assistance they require.
• Maintain an inventory of office supplies and reorder as needed.
• Ensure drinking water, snacks and goodies to the offices are properly arranged and paid for.
• Maintain a clean, safe, and well-kept office environment.
• Handle postal mail, couriers and packages, both incoming and outgoing.
• Coordination of the cleaning staff and managing their payments.
• Coordination and payment processing for Internet broadbands / telephone at both offices
• Manage agendas/travel arrangements/bookings & appointments etc.
• Petty cash management and handling of all kinds of reimbursements
• Ensure proper working of devices, machines & network connectivity at office
• Create and update records and databases with personnel, financial and other data
• Coordination in Preboarding & Onboarding of new employees
• Manage the social media calendar, coordinate with designers to make creatives and ensure timely execution of posts for various festivals and events.

Requirements

• Proven experience (1.5+ years) as an office administrator, Admin assistant or relevant role
• Outstanding communication and interpersonal abilities
• A self starter with excellent organizational and leadership skills
• Proficient in using Google Sheets, Docs, and other office management tools for efficient data management, document creation, and collaboration.
• Ability to thrive in a fast-paced work environment and handle multiple tasks simultaneously while maintaining attention to detail and meeting deadlines.
• Any Bachelor’s degree or postgraduate qualification in the relevant field.